Each enrolled student will be sent a bill via email by the Institute’s third-party accountant, John C. Walsh & Co., PC.

This bill will show scholarship awards granted by the Institute, but not federal financial aid or any outside grants the student plans to request for the upcoming term. Once the Institute receives federal funding for a particular student, the money will be applied to the student’s bill.

Please see the chart below for a schedule of billing and payment each term.

If you do not receive a bill during the billing period noted below, or if you have questions about your bill, please contact the accountant, John Walsh, at [email protected] or 202-833-9000, or the Office of Financial Aid, Room 308. Late fees will be applied if no payment is made before the due date.

Payment of the student’s bill may be made electronically or by check or money order. Payment by electronic bank transfer (ACH) is available through U.S. banks and requires a 1% of the payment up to $7 for each transaction made.

A student may also choose to make payment by check or money order sent to the following address:

John C. Walsh & Co., PC
1300 Eye Street, NW, Suite 400 E
Washington, DC 20005

Students may choose to pay their bills in monthly installments by paying a deferred payment fee and submitting payments by the first day of each subsequent billing period. All late payments are subject to a $50 fee, including late payments for the monthly plan.

Type of student                                                                                Billing Rate

Full-time students in coursework                                              Flat-rate tuition per semester

Part-time students (1 or 2 courses for credit)                       Payment by credit hour

Auditors only                                                                                      Audit rate per course

S.T.L., S.T.D., Ph.D. students in dissertation                           Dissertation fee

In all cases, students enrolled at the Institute are required to pay mandatory student fees. These fees include but are not limited to application, registration, student activity, graduation, transcript (if applicable), and late payment or deferment fees. Such fees are not covered by Institute scholarship funds but may be paid by federal aid. All full-time students (including those in dissertation) pay a full-time student activity fee. All those in part-time or NDS status pay a part-time student activity fee.

A credit or refund of charges made to the student account is calculated based on the amount billed to the student regardless of any payments made at the time the change goes into effect.  If the student changes status (full-time or part-time), he or she may be entitled to a full or partial refund per the policy noted below. Refunds do not include mandatory student fees at any time except during the Add/Drop period.

Add/Drop Period

The first two weeks of the fall and spring semesters are considered the period to add or drop courses. During this time, students may adjust the enrollment status of a course for credit or audit or add or drop a course entirely. During this period, a full refund of tuition will be made for withdrawal from the program and for changes made to part-time course enrollment.

After the Add/Drop period has passed (see academic calendar for dates), a 50% refund is offered up to the midterm. (Late-starting courses or compressed course schedules may have a different date for adding and dropping than the general academic calendar date.)

Please see the Institute’s policy on return of federal funds or adjustment of grants and scholarships in the student handbook. If a student withdraws between the Add/Drop closing period and midterm, a proportional reduction will also be made to the scholarship amount, including a possible return of funds to the Institute.

Refund Schedule for Complete Withdrawal from a Semester of Study (full-time and part-time).

*Please note that full-time students who make adjustments that do not affect their full-time status (such as changing a course to audit) are not eligible for a refund regardless of the timing of the change.

The refund schedule above also applies to students moving from full-time to part-time status and to part-time students making course adjustments or withdrawals, with the following qualifications:

1. Between the Add/Drop period and midterm, students who change from full-time to part-time status will receive up to 50% refund of the full-time tuition rate depending on the number of courses retained. The refund rate will be reduced if the cost of the retained courses (according to the per credit part-time tuition rate) exceeds 50% of full-time tuition.
2. Part-time students who switch from credit to audit between the Add/Drop period and midterm will receive a 50% refund of tuition for that course. (The audit tuition rate is not available after the Add/Drop period has closed.)