Enrollment and Registration
A student enrolled at the Institute may register for additional classes without course or degree credit, within their own program, if desired. In order for the course to appear on the student's transcript as an audited course, the student must abide by the regular attendance policy of the Institute.
Full-time students may audit up to two courses per semester without additional charge (however, to enroll in more than five courses per semester requires the permission of the Provost/Dean). Part-time students must pay the fee of $350 per course to audit.
Change of Courses
Students may add or drop courses with the approval of the Program Advisor and in accord with the deadlines published in the academic calendar. Forms are available in the Reception Office (McGivney 313).
Students' presence at and participation in every class session is expected. In each course, a student is allowed, for serious reason, an absence equal to the number of hours the course meets for one individual session. It is at the discretion of the professor to decide whether make-up work for absences is to be permitted and in what way it is to be graded. If the student exceeds the permitted number of hours of absence, the professor may require that he or she obtain permission from the Provost/Dean in order to remain in the course.
Classification of Students
There are two classifications of degree-seeking students: full-time and part-time. Full-time students take at least three courses (nine credits) each semester. Part-time students take either one or two courses per semester. Only full-time students may apply for scholarships, in accord with the stipulations for each degree program.
Persons who do not wish to pursue a degree but nevertheless desire to take courses at the Institute may apply to be special students, with "non-degree-seeking" status. A limited number of non-degree-seeking students are admitted based on their preparation for graduate study. A bachelor's degree is required for admission. Financial aid is not available to non-degree-seeking students. Non-degree-seeking students who later desire to be admitted to a degree program must apply as degree-seeking students and complete the admission requirements for the relevant program. Following admission to a degree program, the student may petition the Office of the Provost/Dean to have previously completed Institute courses applied toward the degree requirements.
Leave of Absence
Students may request a leave of absence, no longer than a year, for sufficient reason, such as prolonged illness, financial difficulty, or military service. Students must submit a written request, including a specific statement of the reason, to the Provost/Dean, using the form available in the Reception Office (McGivney 313). If permission is granted, the period of the leave of absence will not be counted against residency or other program requirements. Any grades of "Incomplete" must be completed in accord with the academic calendar and Institute policy, whether the student is enrolled in classes or on leave of absence during the following semester. The student may petition the Provost/Dean for exceptions to the leave of absence policy.
Records and Directory Information
The Pontifical John Paul II Institute complies fully with the provisions of the Family Educational Rights and Privacy Act of 1974 (also known as the Buckley Amendment), 20 U.S.C. 1232 et. seq. (1975), which guarantee the confidentiality of student records.
The following data are considered to be directory information and, at the discretion of the Institute, may be given to an inquirer, either in person, by mail, or by telephone, and may otherwise be made public: name of student; address (both local and permanent); email address; telephone (both local and permanent); date of registered attendance; school or division of enrollment; field of study; nature and dates of degrees and awards received. If an inquiry is made in person or by mail, a student's signature and date and place of birth may be confirmed.
An individual student may request that no such directory information be disclosed by completing the appropriate form, available in the Reception Office (McGivney 313).
A student who alleges that the Institute has failed to comply with the requirements of Section 438 of the Act has the right to file a complaint with the Family Educational Rights and Privacy Act Office of the Department of Education.
Students registering for the first time:
Once students have notified the Institute of their decision to enroll, a registration package is sent, along with directions for registering for classes.
Registration packets are available for the coming semester after midterm.
An annual registration fee of $60 is assessed. Students who fail to comply with registration deadlines will be charged a late fee in addition to the registration fee.
Transfer of Credits
Students may apply to transfer credits from previous study using the form available in the Reception Office (McGivney 313). In the M.T.S. program, a student may transfer up to six credits from another graduate school with the written permission of the Provost/Dean. Transfer of credits in the S.T.L., S.T.D., and Ph.D. programs is considered on a case-by-case basis by the Provost/Dean. Only courses from an equivalent degree program may be considered transferable.